PLEASE READ THE WHOLE DOCUMENT CAREFULLY AS IT CONTAINS VERY IMPORTANT INFORMATION

Dear all, 

We are happy to be hosting the ETAPS 2018 Conference in Thessaloniki, Greece. In an effort to provide participants with as many details as possible on the conference and in order to avoid any complications, we are sending out this email with information concerning all the participants of the conference. In case you are not 100% sure that you have forwarded your latest information to us, or you are in doubt for any of your arrangements, or you have sent us your details but you have not received a reply from us, please let us know immediately.

If at any given moment during your trip to Greece, or at any time throughout your stay, you find that you require assistance, please contact Mrs. Sotia Demetriou at +357 99626098.

1. PROGRAM / PROCEEDINGS

The program is available on the conference website:
www.etaps.org/index.php/2018/program

Conference Proceedings
The conference proceedings will be available for download on the conference website, as from April 11th.

Workshop Proceedings
USB sticks will be handed out to workshop participants.

2. MOBILE APPLICATION

A mobile application is available for conference participants with an iOS or Android device. To install it, open the relative app store on your device and search for "Easy Platform" or click one of the links below:

Apple iOS devices: View in Appstore
Android devices: View in Playstore

After installing "Easy Platform" on your device, open it and tap on Enter Passphrase.

Enter etaps2018 when prompted and download the guide.

3. CONFERENCE HANDBOOK

During the conference every participant will be provided with a printed conference handbook which will feature the daily program analytically.

4. CONFERENCE VENUE

Makedonia Palace – 5*
Address: 2. M. Alexandrou
Avenue,546 40,
Thessaloniki, Greece
Tel:  +30 231 089 7197    

5. CONFERENCE WORKSHOPS

Conference workshops will take place on the 14th, 15th and 20th of April at the Venue hotel.  More information about each workshop's program, can be found at  www.etaps.org/index.php/2018/workshops   

6. REGISTRATION

Please note that the online registration to the conference through www.easyconferences.org  will close on Tuesday 10/04/2018 at 13:00 Greece time (GMT+2). In case of any last minute registrations and/or amendments, any time after that date, please contact the Conference organizers directly at: info@easyconferences.org  

With regards to the onsite secretariat, please note that the Conference Registration Desk will be located in the lobby area of the Makedonia Palace and will be at your service as follows:

Registration Hours

Saturday, 14th April (Workshops)
Sunday, 15th April (Workshops)
Monday, 16th April
Tuesday, 17th April
Wednesday, 18th April
Thursday, 19th April
Friday, 20th April (Workshops)

8:00-13:00 & 14:00-17:00
8:00-13:00 & 14:00-17:00
8:00-13:00 & 14:00-17:00
8:30-13:00 & 14:00-17:00
8:30-13:00 & 14:00-17:00
8:30-13:00 & 14:00-17:00
8:00-13:00 & 14:00-17:00


7. CONFERENCE HOTELS

Please note that you do not need a voucher or a reservation number to check into the venue hotel or any other hotel we have booked for you. As long as we have reserved the room for you and we have received your payment, then all bookings are guaranteed. You only need to mention your name at the hotel's Reception Desk upon arrival and the hotel staff will immediately provide you with your room.  A receipt for your accommodation will be given to you at the Conference Registration Desk.

Makedonia Palace – 5*
Address: 2,  M. Alexandrou Avenue,546 40,
Thessaloniki, Greece
Tel:  +30 231 089 7197
email: info@makedoniapalace.gr

Mediterranean Palace – 5*
Address: 3, Salaminos & Karatassou streets, 546 26,
Thessaloniki, Greece
Tel: +30 231 055 2622
email: med@theluxuryhotels.gr

Grand Hotel Palace – 5*
Address: Monastiriou 305,
546 27,Thessaloniki, Greece
Tel: +30 231 054 9000
email: grand@theluxuryhotels.gr


City Hotel – 4*
Address: Komninon 11
546 24,
Thessaloniki, Greece
Tel: +30 231 026 9421
email: reservations@torhotelgroup.gr

Luxembourg Hotel – 3*
Address: Komninon 6, 546 24,
Thessaloniki, Greece
Tel: +30 231 025 2600
email: info@hotelluxembourg.gr

Metropolitan Hotel – 3*
Address: Vasilissis Olgas Avenue 65, 546 42,
Thessaloniki, Greece
Tel: +30 231 082 4221     
email: reservations@metropolitan.gr


Queen Olga Hotel – 3*
Address: Vasilissis Olgas Avenue 44, 546 41
Thessaloniki, Greece
Tel: +30 231 082 4621     
email: info@queenolga.gr

ABC Hotel – 3*
Address: Aggelaki 41, 546 21,
Thessaloniki, Greece
Tel: +30 231 026 5421
email: info@hotelabc.gr

 


Please visit this link to view the conference hotels location map: www.cyprusconferences.org/conference_map/etaps2018.html   

Please note that Check-in time in the above hotels is 14:00 hours, whereas Check-out time is 12:00 noon. If you wish to have the room outside the normal hours (due to early arrival / late departure) you need to contact us at info@easyconferences.org for special arrangements and possible extra payment.

8. AIRPORT ARRIVAL AND TRANSFERS

Public Transportation
Thessaloniki Airport is connected to the city centre by public bus service. Buses can be easily found just outside of the arrivals gate. Buses connect the airport with the city centre throughout the day by the 78 and 78N lines. The journey time is 30-40 minutes.
• Line 78 departs every 30 minutes during the day.
• Line 78N operates at bigger intervals during the night.
• The nearest bus stop to the ETAPS venue, when coming from the airport, is "EVZONON". Get off the bus and walk towards the sea. On the seaside avenue you will see the Makedonia Palace hotel on your left hand side.
• Along the route, you can get off in the city centre (Platia Aristotelous) and at the main railway station of Thessaloniki (New Railway Station).
• For the outward journey to the airport, the nearest bus stop to the ETAPS venue is "FALIRO" and is located on the seaside avenue a few steps from the Makedonia Palace hotel.
• A single ticket costs €2. You can buy the ticket from the ticket machine on the bus, but keep in mind that the machine does not give change.

Taxi Transfers:
A special arrangement has been made with a local taxi company, Taxithess, regarding airport transfers.
As an ETAPS participant you will be able to contact them and coordinate your transfers from and to the airport. You will be met at the airport, after customs formalities, by English speaking licenced drivers. Transfer will be performed in new, high quality Mercedes cars. The price from SKG Airport to any hotel in Thessaloniki centre is 25 euros. This price is inclusive of all taxes, it is applicable 24 hours/7 days in a week, and is valid for up to 3 persons with luggage at no extra cost.
You can make your reservation by email at info@taxithes.gr   or by phone at +30 697 235 4355 or +30 693725 0490.  For communication purposes, please contact Mrs. Lena Rizoglou.  When you make the reservation, please mention that you are an 'ETAPS2018' participant.

In case you have not a pre-booked  taxi transfer,  please note that there is a taxi rank outside the Arrivals hall.

9. SOCIAL EVENTS

Tickets for the following social events will be available for purchase at the onsite Conference Registration Desk.

- Monday, 16/04/2018 – Welcome Cocktail (is included in ALL Registration Fees)
Location: Makedonia Palace - Venue
Time: 18:30 – 20:00
Accompanying person's ticket : 35 euros

- Wednesday, 18/04/201 – Conference Dinner (is included in the FULL Registration Fees only)
Location: The Kitchen Bar – in the Harbour
Time: 20:00 – 23:00
Conference Dinner ticket: 60 euros

- Friday, 20/04/2018 - Optional Excursion to Ancient Mieza, Veria and Vergina
Departure from the Venue hotel:  09:30
Return to the Venue hotel:  17:30
Ticket price: 60 euros (including lunch)

10. PUBLIC TRANSPORTATION IN THESSALONIKI

A comprehensive network of frequent and efficient buses runs throughout Thessaloniki daily from 06.00 – 00.00, with the exception of bus line 78 which is a 24/7 service that connects Macedonia International Airport with the N. Railway Station and the Intercity Bus Station passing through the city centre.

More information at: www.mobithess.gr

11. ANNOUNCEMENTS NOTICEBOARD

For any last minute changes regarding the program, kindly keep an eye on the announcement notice board next to the registration desk.  Daily Programs will also be affixed on the door of each conference room.

12. PAYMENTS/ACCOUNTING

Please note that participants will not be entitled to participate in the ETAPS 2018 conference unless their full payment is received prior to the start of the conference. In case participants have sent payment through the bank and the payment is not received by the start of the conference, then they will be required to pay upon arrival. In such a case, if a bank transfer is received later, then it will be returned to the sender (bank charges will be bared by participants).

In case of bank payments received, where the bank charges were deducted from the ETAPS 2018 account, then the affected participants will be required to pay the difference upon registration.

All participants will receive their official invoice during their onsite registration at the Conference Registration Desk. In case of any invoices to be sent after the conference, those will be digital/scanned copies and they will be emailed to you.

13. GENERAL INFORMATION

A bag containing general information about the conference and Greece will be handed to you at the time of the onsite registration. You will also be given your name badge, which please wear at all times.

Important Information about Greece:
• The standard voltage is 230. Socket outlets are of type C and F.
• English is the second language and is widely spoken.
• The currency of the Republic is Euro.
• Normal banking hours are typically Monday – Thursday 08:00 – 14:30 and Friday 08:00 – 14:00. Banks at malls open until 21:00 on weekdays and 20:00 on Saturday.
• Greece is a full member of the European Union.

14. 24-HOUR ASSISTANCE

Easy Conferences will be coordinating the whole event throughout. A member of staff will be around at all times. You may call Mrs Sotia Demetriou wherever you are, whatever the problem is, 24/7, at: +357 99626098.

In addition, please note "Easy Conferences" contact details for your perusal:

Easy Conferences
P.O. BOX 24420, 1704, Nicosia Cyprus
Email: info@easyconferences.eu
Webpage: www.easyconferences.eu
Tel: +357 22 591900 | Fax: +357 22 591700

Office hours are 08.30 - 17.30, Monday to Thursday and 08.30 - 14.30 Friday.

 

WE WOULD LIKE TO WISH YOU A SAFE TRIP TO GREECE AND WE HOPE YOU WILL HAVE A SUCCESSFUL MEETING!